The Usual Way
- Phone calls and emails to find out what's happening
- Spreadsheets that are out of date the day they're sent
- Paper job sheets typed up days later, if at all
- Certificates sitting in someone's inbox
AI-Powered Facilities Management
Built By Us. Powered By AI.
Most facilities companies run on emails, spreadsheets and phone calls. We built four systems of our own with AI at their heart, used the right way: to make informed decisions, keep you updated and track everything about your building. People always make the call.
One Space
One ViewYou report it
One CommandWe run it
One SheetWe fix it
One TaskWe follow it up
Why We Built Our Own
The One Space Way
- Every issue in one place, with its progress there to see
- Updates arrive before you think to ask
- Reports written on site, as the work is done
- Certificates and history filed against your building for good
AI-Powered Facilities Management
AI doesn't replace our people. It reads everything that happens in your building, so our team can decide faster and better, and so you're never left wondering what's going on.
One Space AIReading your building's dataLive
Informed Decision
Boiler: Repair Or Replace?
Based on 3 jobs, 2 engineer reports and the boiler's age
Suggest pricing a replacement. It would pay back in about 14 months.
Checked by our team before anything happens
Example insights, for illustration.
Informed Decisions
AI looks across every repair, piece of equipment and cost in your building to show what's really going on.
- Repair or replace, backed by the numbers
- Recurring faults spotted early
- Upgrades ranked by payback
Clients Kept Updated
The moment work moves, AI drafts a clear update from the engineer's notes. A person checks it, then it's sent.
- Plain English, not jargon
- Sent at every stage
- No chasing, ever
Building Data Tracked
Every visit, photo, certificate and cost is logged against your building and its equipment.
- A full history for every piece of equipment
- Compliance you can prove
- Spend you can see
Our AI Rules
Four promises about how we use it.
AI suggests. Our team decides, prices and signs off.
Nothing reaches you without a person reading it first.
Every suggestion points to the jobs and data behind it.
Used to look after your building. Never sold.
Building Data
Because every job runs through our own systems, nothing is guessed. You can see where the money goes, what keeps going wrong and whether planned maintenance is paying off, and so can we when we advise you.
Every Issue And Job
What happened, where, how fast we responded and what it cost.
Every Certificate
What's in date, what's due and the proof, filed for good.
Planned Vs Emergency
Watch emergency call-outs fall as regular servicing takes over.
Where The Money Goes
Spend by system and by site, so budgets are based on facts.
72%planned, not emergency100%certificates in date2h 10maverage response
Issues by system
Emergency vs planned work
Emergency Planned
Emergency call-outs are down by a third since regular servicing started.
Example dashboard. Figures are illustrative.
One ViewFor You
One View is your own portal. Report an issue from your phone, follow it through every stage and find any certificate or report in seconds, without picking up the phone.
Report In Seconds
A photo and a sentence. You get a reference straight away.
Four Clear Stages
Reviewed, Inspected, Quoted, Works Completed. Always know where it's up to.
Approve Quotes Online
See the scope and price, then approve with one click.
Planned Work And Certificates
Upcoming visits, completed reports and certificates, all in one place.
IssueNo heating in meeting room 2
- Reviewed
- Inspected
- Quoted
- Works Completed
Quote ready: replace thermostatic valveApprove
Next planned visitThu 18Emergency lighting test
Certificates12All in date
One CommandFor Our Office
One Command is where our team runs every issue, quote and job across every building. It keeps time for us, so nothing is forgotten and nobody has to chase.
Response Targets
Every issue carries a clock, so urgent work is seen first.
Quotes Followed Up
Unanswered quotes are chased at 7 and 14 days, automatically.
Smarter Diaries
Suggested visit slots put the right engineer in the right place.
Clean Invoicing
Completed jobs flow straight into our accounts, with nothing retyped.
14open issues6visits today3quotes awaiting
New
OSISSUE-212No heating, meeting room
OSISSUE-213Door closer loose
Quoted
OSQUO-088LED upgrade, 3rd floor
Booked
OSJOB-341Leak repair
OSJOB-342Fire alarm service
One SheetFor Our Engineers
One Sheet is our engineers' app. Safety, checks, photos and sign-off are captured on the job, so your report is ready as soon as they leave.
Safety First
A risk assessment is completed before any work starts.
Before And After Photos
Proof of the problem and the fix, attached to the job.
Planned Visit Checklists
Weekly and monthly checks done the same way every time.
Signed Off On The Spot
Your site contact signs on completion.
Planned visit · 08:00Monthly checks · Whole building
Risk assessment complete
- Emergency lighting flick test
- Fire doors close and latch
- Water temperatures logged
- Roof and gutters
Sign-off on completion
One TaskBehind The Scenes
One Task turns our inboxes and follow-ups into a clear list for every person, with AI doing the admin. People always make the decisions.
Inbox To Action
Client emails become tasks with an owner, so none go unanswered.
Updates Drafted For Us
AI writes clear progress updates. A person checks every one.
Nothing Slips
Due dates, certificates and follow-ups surface before they're late.
People Decide
AI suggests. Our team approves, prices and signs off.
AI summaryTwo quotes need approving, one client asked for an update and a certificate is due next week. Updates are drafted for you to check.
- Client asked about Thursday's visitUpdate drafted · from your inbox
- Approve LED upgrade quoteDue today
- Fire risk assessment dueBook by Friday
- Book fire alarm serviceDone
Built Properly
Secure Sign-In
Staff and clients each have their own sign-in, and see only what they should.
Every Change Recorded
Who did what, and when, is kept for every issue, quote and job.
Your Data Stays Yours
Used to run your building and never sold. Privacy notice.
See It For Yourself
Book a short demo and we'll walk you through One View with an example building, or build a quote and see how quickly things move.